Wedding website accommodation section: hotel blocks and booking details

Guests who travel to your wedding need a place to sleep, and many will look to your website first. A clear wedding website accommodation section helps them choose quickly, book in time and arrive close to where they need to be. It also saves you from answering the same question over and over.

What to include

For each recommended place to stay, list:

• the name and address;
• distance or travel time to the ceremony and reception;
• price range, described simply;
• how to book, including any group code;
• the booking deadline for any reserved rooms;
• notes, such as parking, breakfast, accessibility or family rooms.

Wedding website accommodation section: hotel blocks

A room block is a group of rooms a hotel holds for your guests, often at an agreed rate. When arranging one, ask:

• whether you are responsible for unbooked rooms;
• the release date, after which unbooked rooms return to general sale;
• how guests book: a link, a code or a phone call;
• whether the rate includes breakfast and taxes.

On your website, make the deadline unmissable:

We have reserved rooms at Hotel Mar until 1 June. Book with the code SOFIATOM to receive the group rate.

Offer a range of budgets

Guests have different budgets. Where you can, list:

• a hotel near the venue;
• a mid-range option;
• a budget option, such as a guesthouse;
• holiday rentals for families or groups of friends.

You do not need to vet every rental; a note on the best area to search is enough.

Location advice

Explain which areas are convenient:

Staying in the old town puts you a short walk from the ceremony. The reception venue is 15 minutes away by shuttle.

If you are providing transport, say from where. Our guide to a wedding website schedule of events shows how to present shuttle times.

Travelling guests and families

For guests coming from abroad, add:

• the nearest airport and transfer options;
• how far in advance to book in busy seasons;
• notes about local holidays or events that affect availability.

Our guides to a wedding website travel guide for overseas guests and how to help guests travel to your wedding cover travel more broadly.

Staying with family

In many cultures, relatives host guests at home. If that is part of your plan, coordinate privately rather than publishing details. Our wedding guest list template includes columns for accommodation, so you can track who is staying where.

Accessibility

Mention whether accessible rooms are available, and how to request them. Our guide to wedding accessibility for guests explains what to check with hotels.

Who pays

Most guests pay for their own accommodation. If you are covering rooms for some guests, such as the wedding party or elderly relatives, arrange that directly with them rather than on the public page. For destination weddings, our guide to destination wedding etiquette for guests explains common expectations.

Booking early in busy seasons

If your wedding falls in a holiday season, a festival weekend or a popular tourist month, accommodation can fill early. Tell guests as soon as you have suggestions, ideally with your save the dates, and encourage them to book flexible or refundable rooms. Note any large local events that might push prices up. For small towns with few hotels, consider reserving rooms early, or suggesting nearby towns with better availability and explaining the travel time.

Keep it current

Update the page when blocks fill up or deadlines pass, and remove options that are no longer available. A line such as "The block at Hotel Mar is now full; Casa Azul still has rooms" saves guests time.

An example

Where to stay Hotel Mar (5 minutes' walk to the ceremony). Mid-range. Group rate with code SOFIATOM until 1 June. Breakfast included. Accessible rooms available on request. Casa Azul (10 minutes by taxi). Boutique guesthouse, smaller budget. Holiday rentals: search the old town area for apartments within walking distance.

A quick checklist

1. List a few options across budgets.
2. Add distances, booking details and deadlines.
3. Explain the best areas to stay.
4. Include accessibility and family notes.
5. Update as rooms fill.

Clear accommodation information helps guests book with confidence, and it makes it far more likely that everyone arrives rested and nearby.